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    Hazards Module

    Getting Started: 

    The Hazards module allows users to identify, analyze and resolve hazardous conditions. The module contains a recording form and numerous pre-set reports that enable easy analysis of the identified hazards. In addition, in evaluating the hazard, the user can use principals of Military Standard 88.2D; which takes into account the probability and severity of the hazard and then identifies a Mishap Risk Assessment for the hazard. The user is able to generate corrective actions to mediate the hazard.
    The IndustrySafe Hazards module includes a recording form and reports for reporting, tracking, and analysis workplace hazards.

    If you are setting up a new site, you will need to add your facilities (locations) to your IndustrySafe site before you can add an observation.  See the Getting Started Guide for more information below.

    If you are using the IndustrySafe Demo Site or your site has already been set up, follow these steps to add a hazard.

    1. Select the Hazards tab
    2. On the horizontal menu, select the green plus sign in the upper left to add a new Hazard.
    3. Complete the appropriate fields, including the required fields.
    4. Select the Save button.
    5. If all required fields are complete and all data is in a valid format, the successful save message will appear.

    Once a hazard is entered into IndustrySafe, the new hazard email alert is sent to the appropriate IndustrySafe users alerting them that a new hazards has been entered and providing them a link to the new hazard for further analysis.

    View the Quick Start Guide here.

    Note:
    A public version of the hazards for is available as an add-on service that allows employees who are not IndustrySafe users to report hazards.  These hazards are entered into the Hazards Module and the appropriate IndustrySafe users are notified. If you are interested in our Hazards Public Web Form, please contact us.

    Entering Data: 

    The IndustrySafe Hazards module includes a recording form and reports for reporting, tracking, and analysis workplace hazards. To begin, identify the person who reported the hazard. The reported by information will be automatically be filled in. To change this, erase the name and start typing to search for the correct employee. When you find the name, click on it to fill in the person's name, employee ID, and job title (as well as location information if applicable).To submit an anonymous report, erase the employee ID and leave the name and job title fields blank.

    Hazards End User Guide

    Email Alerts

    Once a hazard is entered into IndustrySafe, the new hazard email alert is sent to the appropriate IndustrySafe users alerting them that a new hazard has been entered and provides appropriate users a link to the new hazard for further analysis.

    When a hazard is closed, an email is set to the person who reported the hazard notifying that person of the closed hazard.

    Pre-Canned Reports

    All of the below reports allow you to select your output (PDF, Word, Excel), filter down through hierarchy layers, and select a date range.

    Hazards Report – A print out of hazard form (includes all standard fields on the hazard form, linked corrective actions, and linked supporting documents). Filters by Department.


    Hazards Reporting Summary – A bar chart of hazards with employee name of the X axis and number of hazards reported on the Y axis, grouped by facility. Each facility has its own bar chart and summary table. Summary table includes number of hazards reported per employee

    Hazards Log – The hazards log is an analysis grid. More information on the analysis grid is available here: IndustrySafe Analysis Grid Quick Guide

    Hazards Corrective Actions Log – is an analysis grid that has linked corrective actions in it. More information on the analysis grid is available here: IndustrySafe Analysis Grid Quick Guide

    Hazards Matrix – Matrix of the Severity and Probability of Hazards. Row details of this report include: Negligible, Marginal, Critical and Catastrophic. Column details of this report include: Improbable, Remote, Occasional , Probable and Frequent. Filters by Department.

    Top 10 Facilities – Bar graph of Hazards by Location with Location on the X axis and Number of Hazards on the Y axis (Only the locations with the most incidents (up to 10 locations) are displayed. Also provides a table of number of hazards by location with a row of each location. Filters by Department.

    Related Topics/Articles:

    Configuring the Hazards Module 

    IndustrySafe allows users to configure the hazard recording form and email alerts. For the recording form, users may change field labels, make fields required or optional, enable or disable fields, modify drop down menu options, add new fields, move fields anywhere on the form, rename or delete sections, and add tool tips. For email alerts, users may modify distribution lists, enable or disable alerts, and change the timing of when alerts are sent.

    For more information on getting started with hazards, please follow this link. 

    Modifying Recording Forms and Fields

    The excel document attached below lists all available fields on the hazard recording form, their default settings, and what configuration options are allowed. To modify a recording form, follow the steps below.

    • Go to System functions > Setup > Edit Forms
    • Select Hazard for the Recording Form.
    • Select the Section you wish to modify.
    • On this screen, you can edit the recording form using the Form Editor. For more information on the Form Editor, read this article.
    • Click on the Drop Down hyperlink next to any drop down field to modify the selection values.
    • Select the Save button once you have made your changes.

    View the Hazard Form Configuration here.

    Modifying Email Alerts
    The word document attached below lists all automatic email alerts associated with the hazards module, their default settings, and what configuration options are allowed. To modify an email alert, follow the steps below.

    • Go to System functions > Setup > Edit Forms
    • Select Hazard for the Recording Form and Email alerts for the Section.
    • On this screen, you may enable or disable alerts, or change the timing of when alerts are sent.
    • Select the Save button once you have made your changes.

    View the Hazard Email Configuration here.