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Job Description

Accounting Bookkeeper

Come join the IndustrySafe Team, a market leader in environmental, health, and safety software. Reporting to IndustrySafe’s COO, the Accounting Bookkeeper position is a “hands on” role responsible for performing day-to-day bookkeeping/accounting activities.

This includes, but is not limited to, activity associated with calculating, recording, and maintaining the accounting system’s general ledger, payroll, accounts payable, and bank account reconciliations, as detailed below.

These activities are key to enabling IndustrySafe executives to make informed decisions in managing the organization’s activities and strategies.

Responsibilities include:

Perform day-to-day accounting activities including:

  • Maintenance of general ledger system, accounts payable disbursements, invoicing/billing generation
  • Accounts receivable: cash receipts posting, banking deposits, receivables aging review and delinquent account’s collection, expense reports processing, and bank and credit card reconciliations
  • Ensure company’s general ledger accounting transactions, i.e. revenue, expense/costs, etc. are recorded in a proper, accurate, and timely manner

Manage all Payroll related activities including:

  • Generate and Issue employee paychecks or electronic transfers to employee bank accounts
  • Perform salary and benefit changes, wage garnishments and new hires updates to payroll system
  • Audit all accounting data output and timekeeping records for accuracy
  • Provide year-end wage information for 401K compliance
  • Perform and maintain Balance Sheet account reconciliations as assigned
  • Provide accounting support, maintenance, and oversight over the Quickbooks General Ledger system
  • Perform the monthly and annual general ledger accounting close for the company’s operation
  • Perform selected monthly Balance Sheet account reconciliations
  • Maintain and track revenue and cost components
  • Perform other duties as assigned


Skills and Experience

Qualifications include:

  • Minimum 5 years of accounting/financial analysis experience, preferably with a SaaS or project focused IT services company
  • Bachelor’s degree in finance, accounting, or business administration with a concentration on finance and accounting, or AA degree with equivalent bookkeeping/accounting experience
  • Demonstrated understanding of financial reporting processes
  • Demonstrated working knowledge and understanding of monthly/annual G/L accounting close activities
  • Strong analytical and problem-solving skills with demonstrated strong attention to detail
  • Willingness to accept ownership and accountability for all aspects of assigned responsibilities
  • Ability to interact effectively with all levels of management
  • Able to consistently meet deadlines in a dynamic work environment (multi-task)
  • Excellent interpersonal and communication skills
  • Well organized and self-directed team player
  • Possess a "big picture" perspective and be well versed in operating within multiple systems

Additional Skill Requirements

  • Experience using Quickbooks online Enterprise Accounting System, or equivalent experience using an on-line ERP General Ledger Accounting System is a necessity
  • Working experience/exposure specifically with Freshbooks, or other on-line enterprise invoicing systems
  • Working experience/exposure to Generally Accepted Accounting Principles
  • Highly proficient working with MS Office Suite including Excel, Word, PowerPoint, and Outlook
  • Strong to high intermediate Excel skills required
  • Excellent time management organizational and judgment skills
  • Ability to make quick decisions and work under pressure
  • Ability to provide excellent customer service

About This Company

Headquartered in Philadelphia, IndustrySafe, Inc. provides the IndustrySafe Software to a wide range of diverse clients in the transport, government, construction, and manufacturing sectors.

Our mission is to provide the most user friendly and cost effective environmental, health, and safety software for our clients. Our team is innovative, smart, fast-paced and committed to a safer, healthier world.

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