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Why is near miss reporting important?

Posted by admin on January 2, 2019

OSHA defines a near miss as an unplanned event in which no property was damaged and no personal injury was sustained, but where, given a slight shift in time or position, damage or injury easily could have occurred.

Some health and safety professionals also refer to near misses as close calls, narrow escapes, good catches, or near hits.

safety professional during incident investigation at road accident area

What's the difference between an accident and a near miss?

Unlike a near miss, an accident is a type of incident that does cause an employee injury or illness, or property damage.

Because near misses don’t have serious effects, they can go unreported in some workplaces. This is unfortunate because these events are usually caused by a series of dangerous conditions that will eventually result in an accident if they go unaddressed. In other words, a near miss is an accident that's waiting to happen.

That's why OSHA strongly encourages employers to investigate ALL incidents regardless of their severity. By investigating these close calls, EHS professionals can prevent more serious incidents from occurring in the future and can better identify workplace hazards.

How can near miss reporting systems prevent future incidents?

Reporting near miss incidents can significantly improve worker safety and enhance an organization’s safety culture. The National Safety Council (NSC) and OSHA recommend implementing the following best practices for near miss reporting:

  • Leadership should reinforce that every opportunity to identify and control hazards, reduce risk, and prevent harmful incidents must be acted on.

  • Reporting systems needs to be non-punitive and, if desired by the person reporting, anonymous.

  • Conduct root cause analyses to better understand the weaknesses in the system that resulted in the circumstances that led to the near miss.

  • Use investigation results to improve safety systems, hazard control, risk reduction, and share lessons learned. 

    Incident reporting form / near miss form

What is a near miss form?

Safety professionals use near miss forms to collect relevant incident data during an investigation. On near miss forms, investigators will record the who, what, where, and how of the incident.

There are many different types of incident forms. Most forms contain the following information:

  • The date, time, and location of the incident

  • The names and accounts of involved employees and workers that witnessed the event

  • Root cause(s) and factors that contributed to the incident

At IndustrySafe software, we utilize a configurable template that includes all of these fields and more.Mobile App, New Incident Form

You can view an interactive version of an IndustrySafe incident form by signing up for a demo of our Software and navigating to our Incidents module. Contact us for more information about IndustrySafe's incident management software.

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How IndustrySafe can help

Numerous organizations throughout North America rely on IndustrySafe’s incident management software to record and analyze safety incidents, and generate OSHA recordkeeping logs. IndustrySafe’s easy to use forms make it simple to collect data for multiple types of incidents, including near misses, vehicle and environmental incidents, and employee and non-employee injuries.

Users can analyze trends, perform root cause analysis, and assign corrective actions to better understand the causes of near misses and prevent serious incidents from occurring.

IndustrySafe’s public web form also enables all of an organization’s stakeholders to report near misses and other types of incidents via a simple web link. Users can even report incidents using a mobile device or tablet.

Tags: OSHA Recordkeeping

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