The OSHA 300A log is an annual summary of all OSHA recordable incidents at each business location. The OSHA 300A log of the previous year's incidents must be posted for employees to view at each jobsite from February 1 to April 30.
What information must be recorded on the 300A log?
OSHA requires specific information be provided to employees on this log, including the total number of OSHA recordable incidents, total number of hours worked, total number of missed and restricted days, injury and illness types, and identifying company data.
What employers must maintain and post a 300A log?
Who is authorized to post a 300A log?
Some companies may be unclear as to whose responsibility it is to actually post the form and make sure that it remains available to staff. OSHA rules dictate that the responsible party should be a company executive. According to The National Law Review, there are four main criteria for determining who is a company executive:
- An officer of the employer, such as the CEO or CFO
- An owner of the company, assuming that the firm is a sole proprietorship or partnership (a public shareholder does not qualify)
- The highest ranking official of the firm
- The immediate supervisor who serves underneath the highest ranking officer.
If you're an employer subject to OSHA's recordkeeping regulations, it's important to make sure that the responsibility for posting the OSHA 300A form is clearly delineated. This will ensure that the form is posted, helping your company to avoid any possible punitive fines from the agency.
What data do I need to electronically submit to OSHA in 2018?
In May of 2016, OSHA issued a final rule “Improve Tracking of Workplace Injuries and Illnesses” to revise its recording and reporting occupational injuries and illnesses regulation.
This ruling, which became effective on January 1, 2017, requires establishments with 250 or more employees, as well as establishments with 20 or more employees in high risk industries, to electronically submit their Form 300A data to OSHA on an annual basis using the agency’s Injury Tracking Application (ITA).
Employers were able to electronically report their Calendar Year (CY) 2017 Form 300A and Calendar Year 2018 data to OSHA. All covered establishments must submit the information by July 1 of the following calendar year.
Initially, the final rule would also have required establishments with 250 or more employees to electronically submit additional injury and illness data from Forms 300 and 301 by this July 1 deadline.
However, employers should be aware that OSHA is not accepting 2017 Form 300 and 301 information at this time. OSHA has issued a notice of proposed rulemaking (NPRM) to reconsider, revise, or remove provisions of the “Improve Tracking of Workplace Injuries and Illnesses” final rule, including the collection of the Forms 300/301 data. Check out our blog article on this NPRM.
Interested in learning more about OSHA recordkeeping ? Take a look at our Ultimate OSHA recordkeeping guide.
Need help with your recordkeeping?
IndustrySafe Safety Software automatically calculates total hours worked, total missed and restricted days for each location. Safety managers can easily generate 300A logs for both single and multiple locations from IndustrySafe in our Incidents Module. In addition, EHS professionals can also use IndustrySafe to generate 300A logs in a CSV file format, compatible with OSHA's electronic submission requirements.
To learn more about our OSHA recordkeeping software, contact us.