The Occupational Safety and Health Administration (OSHA) requires that many organizations post OSHA logs of recordable employee injuries and illnesses from the previous calendar year by February 1. A couple of weeks ago, we kicked off a series of articles related to OSHA recordkeeping by discussing what it is and who has to do it. Today we're going to shift the focus onto which incidents do and do not need to be recorded.
Once you find out that you need to keep OSHA records for your place of employment, you'll need to understand exactly what that means and the kinds of occurrences that you're required to keep track of.
What injuries and illnesses do you need to record?
According to OSHA, work-related incidents must be recorded on the applicable recordkeeping logs if they involve any of the following circumstances:
- Loss of consciousness
- Days away from work
- Restricted work activity or job transfer
- Medical treatment beyond first aid
- Additional criteria for occupational illness including hearing loss, needlestick injuries and tuberculosis
OSHA has a list on its website of all recordable injuries and fatalities, which includes those that result in death, days away from work, medical treatment beyond first-aid, loss of consciousness, acute or chronic illness and more, which you can find here.
There are also injuries and illnesses that don't have to be recorded on your recordkeeping logs, and it's important to be aware of those as well. Cases involving food and beverages, common colds or flus, blood donations, exercise programs and injuries treated through first-aid do not need to be recorded. To assist employers, OSHA has posted a clear definition of first-aid treatments that you can find here.
What data do I need to electronically submit to OSHA in 2018?
Employers can now begin to electronically report their Calendar Year (CY) 2017 Form 300A data to OSHA. All covered establishments must submit the information by July 1, 2018.
Employers should also be aware that OSHA is not accepting 2017 Form 300 and 301 information at this time. OSHA announced that it will issue a notice of proposed rulemaking (NPRM) to reconsider, revise, or remove provisions of the “Improve Tracking of Workplace Injuries and Illnesses” final rule, including the collection of the Forms 300/301 data. The Agency is currently drafting that NPRM and will seek comment on those provisions.
After exploring all that the application has to offer, we want to share our findings and lessons learned with you to help your organization comply with this final rule.
Need help with your recordkeeping?
If you maintain OSHA logs for your organization, you'll be happy to know that there is safety software available to make it easier for you to generate your recordkeeping logs and maintain compliance with OSHA.
IndustrySafe Safety Software automatically calculates total hours worked, total missed and restricted days for each location. Safety managers can easily generate 300, 300A, and 301 logs for both single and multiple locations from IndustrySafe. In addition, EHS professionals can also use IndustrySafe to generate 300A logs in a CSV file format, compatible with OSHA's electronic submission requirements.